Every project goes through the same six phases, each with a fixed result. At three moments we ask for your formal approval: the preliminary design, the final design and the handover. You follow everything live in the client portal.
What we do in each phase, what we need from you and what you get in return.
01Phase 01 / 06
Intake and KLIC
You submit the project with the proposed route, or with the request to determine it first. We map the work area, submit the KLIC notification and process the delivery per grid operator and per theme.
What we do
Intake meeting on scope, schedule and constraints
KLIC orientation request for the work area
Project file created in the client portal
From you
The proposed route or work area, the grid operator and your desired schedule.
ResultProcessed KLIC delivery and a defined work area
02Phase 02 / 06
Quickscan
We assess the route for soil and groundwater, nature, archaeology, unexploded ordnance, external safety and land ownership. Before the design starts, you know which topics need a next step and which permits are likely.
What we do
Assessment per topic, with an outcome
First inventory of interfaces
Overview of the expected permits
From you
Known agreements with the municipality, water board or landowners.
ResultQuickscan report with an outcome and next step per topic
03Phase 03 / 06
Preliminary design
We develop one or more route alternatives into a preliminary design with a substantiated preference. Before the VO reaches you, a second engineer checks the design.
What we do
Route alternatives with bottlenecks per alternative
Interfaces with a first risk class
Check by a second engineer
From you
Your review of the preliminary design and your approval in the portal.
ResultPreliminary design (VO) with route advice
VOYour approval · Approval of the preliminary designNext: trial trenches and permits
04Phase 04 / 06
Trial trenches
Where the position is uncertain, we dig trial trenches at the interfaces that call for it. We survey everything with RTK-GPS and feed the actual position straight back into the design.
What we do
Trial trench plan with the purpose of each trench
Digging, surveying and photographing
Deviations fed back into the design
From you
Access to the site and any arrangements with the contractor.
ResultTrial trench report with surveyed positions
05Phase 05 / 06
Detailed design
The final design and the construction design, with the field results included. Each interface gets a risk class according to CROW 500, a measure and an alignment status. Permit applications run in parallel.
What we do
DO and UO according to NLCS and the grid operator’s requirements
Interface register with a measure per interface
Permit applications submitted and monitored
From you
Your review of the final design and your approval in the portal.
ResultFinal design (DO) and construction design (UO)
DOYour approval · Approval of the final designNext: handover file
06Phase 06 / 06
Handover
You receive the complete file: drawings as DWG and PDF, the design as DXF in RD coordinates, the interface register, the reports and the permits. With your approval, the project is formally handed over.
What we do
Handover file compiled and checked
Files ready to download
Transfer to the executing party
From you
Your approval of the handover file.
ResultHandover file, complete and recorded
HOYour approval · Approval of the handoverNext: construction
Approval gates
Three moments when you sign.
We ask for your formal approval on the preliminary design, the final design and the handover. You give it in the client portal, on one fixed version of the document. Only then does the next phase start.
New versionCheck by a second engineerYour review in the portalRejected, with a noteApproval recorded
VOPhase 03
Approval of the preliminary design
You choose the route alternative we continue with. That fixes the route, and trial trenches and permit applications start.
Next: trial trenches and permits
DOPhase 05
Approval of the final design
You approve the detailed design, including the measure per interface. The contractor bases the construction on it.
Next: handover file
HOPhase 06
Approval of the handover
You confirm that the file is complete. The project is closed and all files stay in your project file.
Next: construction
What we record with every approval
Who
Name and role of the reviewer
When
Date and time, in UTC
From where
The IP address of the session
Which version
A unique fingerprint of the document
If an approval has to be reopened, a Trayect project lead does so with a reason. That is recorded as well.
Client portal
Every step visible, without having to ask.
In the portal, each phase is divided into fixed steps, 28 in total. For each step you see who is working on it, the planned and actual date, and the progress.
Owner per stepYou see whose turn it is: Trayect, you or a third party.
Planned and actualSchedule deviations are visible straight away.
Review drawingsApprove or reject with a note, in the browser.
Updates and questionsA message thread with the team for each project.
Questions
Frequently asked questions
01
What happens if I reject a design?
You state in the portal what needs to change. We adjust the design, a second engineer checks it again and you receive a new version for review. Earlier versions and notes are kept.
02
Do I have to order all six phases?
No. You can start in the phase your project is in, or order a single component, such as a trial trench plan or a permit application. The approval gates apply to the phases we carry out for you.
03
Who can approve on our behalf?
Each organisation has an owner in the portal who invites colleagues and assigns roles. Only users with the Owner or Approver role can approve drawings and approval gates.
04
Can an approval be reversed?
Only a Trayect project lead can reopen an approval, always with a reason. It is recorded in the activity log, so it is always clear what changed and why.
From first sketch to a route that is ready for construction.
Submit your project. We schedule an intake and put the work area on the map.
